Aegis Accelerates Cash Flow With BigTime by Decreasing Invoicing Time 50% and DSO by 6 Days

BigTime

Updated: May 2, 2024
May 11, 2023
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Overview

Aegis Project Controls is a consulting firm serving the construction industry through unrivaled project controls solutions that support clients and projects in every sector. Aegis’ solutions begin at project conception and carry through every phase of the project, helping project management teams complete on-time and on-budget.

Founded in 2006, Aegis has grown to the largest dedicated project controls firm in the country, providing project controls and technology solutions to some of the largest projects throughout the USA and Europe. Through this growth, CFO Kyle MacDonald and the team saw an opportunity to improve operations and partnered with Bigtime to strengthen everything from timecard and project management to the billing, invoicing, and reporting processes.

“Aegis uses BigTime daily across the company. All staff use the system to enter their time cards and track their progress on projects. Staff managers use it to jump into their staff employee profiles and see what projects they’re working on, how many billable hours, and the utilization.”
Kyle MacDonald Chief Financial Officer at Aegis Project Controls

Why it Matters

When things aren’t running as smoothly as they could, it causes frustration and redirects valuable time that could be used elsewhere. Slow invoicing can lead to delayed cash flow, while inadequate reporting can disrupt decision-making processes and hinder growth strategies. For Aegis, staying innovative and ensuring clients receive exceptional experiences at every stage is essential. That’s why having efficient operations is a must. Aegis knew to get projects done on time and within budget, it needed to tighten up its billing process. BigTime stepped in to help Aegis address these challenges head-on, boosting overall efficiency. Now integrated into their operations, BigTime is helping Aegis streamline operations, accelerate cash flow, and monitor business performance in real-time ensuring successful project delivery.

The BigTime Difference

Kyle explains what set BigTime apart was not only the configuration and flexibility of the software, but also the continuous improvements: 

“One of the great things about the software I’ve seen over the past two and a half years, is that they continuously develop and improve by adding features and new ways to do things in the system. So I know that there’s more value to come out of the software down the road.”
Kyle MacDonald Chief Financial Officer at Aegis Project Controls

With BigTime, Aegis has:

  • Enhanced Project Oversight: The whole Aegis team tracks time, has visibility into project progress and metrics, and can make faster decisions with easier access to project data and billing information. 
  • Streamlined billing operations: Automated, multilevel invoice approval workflows and a seamless sync with Sage reduce the time to invoice, decrease days sales outstanding (DSO), while accelerating cash flow. 
  • Improved reporting: Deeper insights into all financial and operational data helps Aegis make informed business decisions faster.
“We get time card data onto an invoice, reviewed by managers, and out the door to a client in 50% less time than we did previously. We’re getting paid much faster than we were previously and our days sales outstanding dropped nearly six days entirely across the company due to these efficiencies being added.”
Kyle MacDonald Chief Financial Officer at Aegis Project Controls

By partnering with BigTime to drive operational efficiency, Aegis can focus on growing profitability and delivering exceptional client experiences.  

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