Traditionally, project management software gives users certain tools to track and collaborate on specific tasks. These tools are great for planning and executing task-by-task, but they don’t typically connect with your firm’s actual data. This means you can’t rely on these tools to give accurate information about your finances or to show how day-to-day work affects business as a whole.

BigTime offers task execution tracking, but with more interconnected data and reporting. The BigTime platform allows firms to manage planning, resourcing, delivery, and billing from one place. As a result, you get all the interconnected data and real-time reporting that most project trackers miss.

Profession services firms have a number of unique needs that might not be satisfied by traditional project management software.

In addition to basic project tracking functionality, services firms will generally need:

• Services-based project workflows. Most project management trackers are set up to support products, not services. If you’re sitting in a demo and asking yourself, “How could I make services fit this tool?” pay attention to that concern.
• Flexible billing. Make sure the solution you’re considering supports time & expense, fixed fee, retainers, and every other kind of billing logic your firm employs.
• Variable rate support. Your solution should be able to accurately save and reflect rates from all your vendors and workers, even if they change based on external factors.
• Client portals. Customer success is critical for services firms. Be sure you can use your platform for both internal and external review and collaboration.
• Configurability. Services firms are extremely diverse. Look for a platform that can be adjusted to suit your existing workflows.
• Integrated AI and automations. The biggest roadblock standing in the way of most services firms is wasted time. AI and automations help your team push past manual admin.

Both. PMs use BigTime to manage day-to-day execution. Leaders use it to monitor performance and profitability across the portfolio.

BigTime offers role-based permissions, so you can decide what type of user gets control and visibility over what kind of information. That means COOs and CFOs can use the platform for predictive forecasting and reporting—while project managers use the same platform to handle daily tasks. Each user type gets their own set of views, so they can complete critical work without getting lost in unnecessary details.

Unlike standalone tools, BigTime ties project-related work directly to billing, time, and utilization data. That means every project update instantly reflects in forecasts, budgets, and cash flow. With all your project data collected in a single system, you can run more accurate scenarios and get AI-driven insights to help maximize profits.

Absolutely. BigTime gives you flexible filters to segment by client, cost center, department, project type, or role.

Yes. BigTime’s project portfolio management features are built for organizations managing dynamic project scopes, shifting priorities, and fluid resource availability. Managing changing needs in real time is central to what we do.

With BigTime, you can:

• Simulate staffing changes and see their impact on utilization and profitability
• Automatically adjust workloads across teams with drag-and-drop calendars
• Use AI-powered demand planning to assign people to the right work and test scenarios
• Set up alerts and workflows if budgets go over or you run into resource conflicts

BigTime offers the power of a legacy PSA tool, but without the complexity. You can get up and running with project portfolio insights in a matter of weeks, even without additional training sessions or IT support. Our customer success and professional services teams can help set up your platform—or you can explore our out-of-the-box project, resource, and financial management tools and start working independently right away.