Best Invoicing Software

BigTime simplifies your invoicing process by providing all of the time and project data you need in a single, easy-to-use platform.

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Why Choose BigTime’s Invoicing Software?

Professional services firms face unique invoicing challenges, from tracking billable hours to ensuring timely payments. Manual invoicing can lead to errors, delays, and administrative headaches. The best invoicing software eliminates these roadblocks, offering a seamless, automated solution tailored for service-based businesses. Ideally, the invoicing process is part of a comprehensive project management solution.

Send invoices simply

Eliminate complexity with a smooth invoicing experience.  

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Get paid faster

Automate invoicing and collections to reduce payment delays.

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Customize invoices

Build your brand with one-off or recurring invoices that reflect who you are.

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Integrate with tools you use

Sync effortlessly with accounting software like QuickBooks and Xero.

Increase revenue accuracy

Capture every billable hour and prevent revenue leakage.

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Enhance client experience

Offer secure and flexible payment options for easy transactions.

Tailored for Professional Services

BigTime is designed specifically for accounting, architecture, consulting, engineering, and IT firms. Unlike generic billing software solutions, the best invoicing software understands the complexities of service-based billing, ensuring a smooth and accurate invoicing experience. With industry-specific templates, custom workflows, and automated calculations, BigTime empowers firms to send invoices efficiently while reducing administrative overhead.

 

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Accelerated Cash Flow

Say goodbye to late payments. BigTime speeds up your billing process by automating unlimited invoice creation and sending. Clients receive invoices faster, with clear payment options that encourage timely payments. Set up payment reminders to ensure your clients know when and how to make online payments. The built-in accounts receivable (A/R) tracking ensures you always know what payments are due, helping you get paid faster and avoid revenue bottlenecks.

 

Customizable Invoice Templates

Create professional, branded invoices that align with your firm's identity. Modify fields, add custom branding, and use different billing structures to reflect your business model effortlessly. Whether you need recurring invoices, milestone-based billing, or time-based invoicing, BigTime provides the flexibility to accommodate your unique needs.

 

Seamless Integrations

BigTime syncs with QuickBooks Online and Desktop, Sage Intacct, and other accounting software to reduce manual data entry and ensure accuracy. Spend less time on administrative tasks and more time growing your business. By keeping your financial systems connected, you eliminate discrepancies and streamline end-of-month reconciliation.

 

Enhanced Accuracy

With automated calculations and error checks, BigTime minimizes mistakes that lead to payment disputes. Keep your invoices clear, detailed, and 100% accurate every time. Our smart validation tools detect inconsistencies before invoices are sent, ensuring compliance and reducing costly errors.

 

Improved Client Experience

Offer clients a hassle-free invoicing process with digital payments, easy-to-read invoices, and a self-service client portal for checking balances and making payments online. Transparency and accessibility lead to higher customer satisfaction and a stronger client-business relationship.

Better billing starts here.

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Key Features of BigTime’s Invoicing Solution

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Flexible Billing Rates

Set up custom billing rates per staff member, project, or task. Whether you charge by the hour, fixed fee, or milestone, BigTime supports multiple pricing structures. This flexibility ensures your invoices reflect your exact pricing model, making billing seamless and error-free.
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Multi-Level Approval Workflows

Reduce errors and improve compliance with automated invoice approval workflows. Route invoices through key decision-makers before you send invoices to clients. By enforcing a structured approval process, you ensure that invoices are accurate and meet your firm’s compliance requirements.

Payment Processing Integration

Enable clients to pay invoices via credit card or ACH, directly from the invoice email or client portal, ensuring a faster and smoother payment experience. Integrated payment gateways reduce transaction friction, making it easier for clients to settle invoices promptly and for your firm to accept payments easily. BigTime also easily handles multicurrency payments.
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Work-in-Progress (WIP) Management

Track unbilled time and expenses in real time, ensuring every billable hour is accounted for and minimizing revenue leakage. WIP reporting allows you to identify missed billing opportunities and optimize profitability.
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A/R Aging Reports

Monitor overdue invoices with detailed accounts receivable aging reports. Stay on top of outstanding payments and improve revenue flow. This real-time tracking helps firms proactively follow up on unpaid invoices before they become a problem. Automatic payment reminders close the loop, encouraging past-due clients to make payments quickly.

Client Portal Access

Give your clients secure access to their invoices, payment history, and outstanding balances. Improve transparency and enhance client relationships. Clients can conveniently view, download, and pay invoices, reducing the back-and-forth communication typically required to manage payments.

How BigTime Invoicing Software Works: Simple, Secure, and Streamlined

BigTime is the best invoicing software if you want to make invoicing easy with a seamless, secure, and fully integrated process. Here’s how it works in just a few simple steps:

1. Track Billable Hours and Expenses

Log billable hours and expenses directly within BigTime, ensuring every project cost is captured in real time. Automatic time tracking and expense categorization eliminate manual errors and boost efficiency.

2. Generate Professional Invoices in Seconds

Convert tracked hours and expenses into detailed, customizable invoices with just a few clicks. Choose from multiple invoice templates and set up automated recurring invoices to save time.

3. Integrate with Leading Accounting Tools

Sync invoices seamlessly with QuickBooks, Sage Intacct, and other accounting software for a smooth financial workflow. Avoid double data entry and ensure accurate financial records.

4. Offer Flexible Payment Options

Make it easy for clients to pay with integrated online payment options, including credit cards and ACH transfers. Secure transactions ensure you can accept payments without issues and give your clients extra peace of mind.

5. Automate Invoice Reminders and Payment Tracking

Stay on top of outstanding invoices with automated reminders and real-time payment tracking. Get paid on time, improve revenue, and keep your business running smoothly.

6. Gain Real-Time Financial Insights

Access detailed reports and analytics to monitor invoice performance, revenue trends, and outstanding payments. Make informed decisions with up-to-date financial data.

99% of invoices sent through BigTime are paid on time.

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Why Professional Services Firms Trust BigTime for Invoicing

 

Success Story: Real Results for Real Firms

Discover how Hakkoda enhanced productivity, increased receivables, and gained valuable business insights by implementing BigTime's user-friendly service management system. Read the full story here.

What Our Clients Say About Payment Processing with BigTime

Corey Ariss - BigTime
"Being able to manage the invoicing and send automated reminders has helped tremendously with accuracy . . and does help increase our receivables, without the necessary overhead of manually following up."
Corey Ariss - BigTime
Corey Ariss
Hakkoda
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Experience BigTime’s Invoicing Software Firsthand

Ready to eliminate invoicing headaches and accelerate payments? Try BigTime for free today and schedule a demo to see how our solution can transform your invoicing process.
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FAQ

Invoicing software automates the creation, sending, and tracking of invoices, making billing easier and more efficient for businesses. It reduces manual data entry, improves accuracy, and ensures businesses get paid faster.

With advanced accounting features, invoicing software helps businesses manage expense tracking and organize key invoice data in one place. Users can send unlimited invoices, customize payment terms, and schedule recurring invoices for ongoing projects or retainer-based work.

Modern invoicing solutions also streamline payment collection by allowing businesses to accept credit cards, bank transfers, and recurring payments, ensuring clients have multiple convenient payment options. By automating the entire billing process, invoicing software eliminates administrative burdens and helps businesses maintain steady revenue.

Free billing software may seem like a cost-effective solution, but it often comes with limitations that can slow down your business. BigTime offers a full-featured billing solution that goes beyond basic invoicing to help you get paid faster, track finances accurately, and scale your operations.

With BigTime, you can send unlimited invoices, automate recurring billing, and integrate seamlessly with QuickBooks Online to eliminate manual data entry. Advanced features like project tracking, expense tracking, and customizable invoice generators ensure accuracy and efficiency. Plus, built-in banking services allow you to accept credit cards, ACH payments, and partial payments, giving clients more flexibility.

Unlike free billing software, BigTime provides premium support, automation, and analytics to optimize your billing workflow and improve cash flow. Investing in a powerful billing solution means fewer errors, less manual work, and a more professional experience for your clients.

BigTime automates invoice creation, integrates with QuickBooks, and reduces administrative workload, ensuring faster payments and better financial management. Our software is designed for service-based firms, allowing them to track billable hours, expenses, and project costs with precision.

BigTime is designed to support firms of all sizes, making it the best invoicing software for small businesses and growing firms with complex billing needs. Whether you’re a solo consultant or managing a team, BigTime’s flexible invoice generator allows you to create and customize professional online invoices with ease.

For small businesses, BigTime simplifies the payment process by enabling you to accept payments online through multiple options, including ACH bank payments and credit card payments. If you manage ongoing projects or retainer-based work, you can also send recurring invoices and automate recurring billing, reducing manual effort and ensuring consistent revenue.

Larger firms benefit from BigTime’s scalability, advanced reporting, and seamless integration with leading accounting tools. Whether you need simple invoicing or a robust financial management solution, BigTime delivers the flexibility and efficiency to keep your business running smoothly.

Yes! Create branded invoices with custom fields, billing structures, and professional templates. Our intuitive invoice editor lets you adjust line items, add tax calculations, and format invoices to meet client requirements.

Switching from paper-based invoicing to BigTime’s digital solution streamlines your entire billing process, saving time and reducing errors. With BigTime, you can create invoices quickly and ensure they are accurate by pulling in billable expenses and tracked time automatically.

BigTime also makes it easy to collect payments efficiently. Clients can pay instantly through the customer portal using ACH payments, credit cards, or partial payments, improving cash flow and reducing delays. Plus, with professional-looking digital invoices, your firm presents a polished, modern image to clients.

Unlike traditional invoicing, BigTime allows you to track payments in real time from any mobile device, ensuring you always know which invoices are outstanding. By automating your invoicing process, you eliminate the hassle of manual follow-ups and get paid online faster.

Absolutely! Clients can pay via credit card, ACH, or other digital payment methods. By offering multiple payment options, you increase the likelihood of faster payments and reduce unpaid balances.

BigTime supports time and materials, fixed fee, and percentage completion models to accommodate your firm’s needs. You can configure different rates per project, role, or individual, ensuring maximum flexibility in how you bill your clients.

Yes! BigTime uses encryption and compliance measures to protect financial data and transactions. With built-in security protocols, role-based permissions, and secure payment processing, your firm’s financial data remains safe at all times.

Yes! Sync with QuickBooks, Sage Intacct, and other platforms for seamless financial management. This integration ensures all your financial data stays up to date without requiring manual adjustments.

Yes! Use dashboards and reports to monitor invoice status, payments, and overdue accounts. Real-time tracking helps you identify late payments and follow up efficiently, improving cash flow and financial stability.

Using billing software like BigTime eliminates the inefficiencies of manual invoicing. Businesses can send unlimited invoices, automate recurring billing, and reduce administrative tasks. Advanced features like invoice generators, project tracking, and expense tracking help ensure accuracy and speed up payments. Plus, with integrations like QuickBooks Online, syncing financial data becomes seamless.

Yes! BigTime allows you to track expenses and link them directly to projects, ensuring accurate billing. With built-in project tracking, you can see billable time, costs, and invoice statuses in real time. Automating recurring billing and using an invoice generator helps streamline your invoicing process, so you always get paid on time.

Absolutely! BigTime seamlessly syncs with QuickBooks Online, allowing you to streamline your invoicing, expense tracking, and financial reporting. By integrating your billing software with QuickBooks, you reduce manual data entry, minimize errors, and improve financial accuracy.

BigTime makes it easy for clients to get paid with multiple payment options. You can accept payments via banking services, credit cards, and recurring billing, ensuring a smooth transaction process. Plus, automated payment reminders help keep cash flow consistent.

Yes! BigTime allows businesses to send unlimited invoices, whether they’re one-time or recurring billing. The platform’s invoice generator simplifies the process, making it easy to create and customize invoices based on project details and expenses.